For self-managed HOAs and stratas

The complete operations platform for your building.

Issues, equipment, vendors, announcements, parking, residents, the lobby TV. Everything a self-managed strata or HOA needs to run — in one app, on every device. And a shared memory underneath so nothing the building learns ever walks out the door with the outgoing board.

Start free See every feature

Basic tier is free forever — any building, any size, no card.
Bring your existing spreadsheets in — the smart importer maps your columns for you.
No resident personal info required to operate.

BuildingHQ home screen — the recent log entries for Maple Grove Estates, with a search bar, the five core surfaces in the sidebar, and a list of recent updates from the board. — The home screen of a real building running on BuildingHQ.

"Did we already deal with this?"

A resident reports a leak. Someone faintly remembers it happened in 2022 — but the photos are in an old gmail thread nobody can find.
"Who's the plumber we like?"

Three plumbers have been in the building this year. Only one knew where the shutoffs are. Nobody on the new board can remember which one.
"The manuals are in the closet."

Twenty years of equipment manuals in a binder behind the boiler room door. Half the boiler's previous service notes are in a 2014 email from a board member who has since moved.

Setup, once, fast

Buildings, units, parking, and lockers in one place.

A building isn't just units — it's parking stalls, storage lockers, amenity spaces, and the relationships between them. Model what's actually there, paste a CSV if you have one, and start using it immediately.

Areas page — tower, floor, parkade hierarchy with units, stalls, and lockers

Property settings

Address, timezone, plan, members — the building's identity in one screen.
Tower / floor / unit hierarchy

Drill into any area — towers, parkades, common spaces. Equipment, units, and sub-areas all visible in context.
Residents

Unit-code login, optional names. Many buildings stay anonymised.

The log is the spine

Every boiler, elevator, pump — with its full history.

Every service visit, vendor invoice, resident report, and inspection lands as a log entry on the page of the thing it touched. The boiler page carries every entry that mentions the boiler. New board members read the whole story in a minute.

Equipment detail page for the building intercom — status, logs, notes, manuals, and vendor tabs

Equipment register

Every boiler, elevator, pump, fire panel — status-chipped and searchable. Add a new piece in 30 seconds.
One entry, all its context

Each log entry carries photos, the equipment it touched, the vendor who did the work, and the conversation thread.
Reminders that nudge the right person

Annual fire prep, monthly boiler service, quarterly elevator inspection — recurring service that never falls off.

Run parking

Visitor parking passes, from the phone.

Residents register a visitor parking pass from the resident portal in a few taps. The board configures the pass types the building actually uses; patrol walks the lot and surfaces unmatched plates as violations.

Parking admin — passes, patrol shifts, plate search, special permits

Resident portal

Register a visitor pass in a few taps. Plate, expiry, and remaining quota all visible.
Pass types, configurable

Visitor, overnight, multi-day, monthly, special event — each with its own quotas, windows, and plate rules.
Patrol rounds

Patrol opens a shift, snaps plates, and unmatched plates land in a board-reviewable violations queue.

Stay on top of the building

The work that matters, all in one place.

Resident complaints, board to-dos, vendor follow-ups — everything that needs doing this week lives in one place. Move a card from Open to In progress to Done and the whole history travels with it.

Issues kanban — Open, In progress, Done columns with cards

Issue thread

Photos, vendor mentions, decisions stay attached. New board members read the whole story in a minute.
Reminders

Annual fire prep, monthly boiler service, quarterly elevator inspection. Upcoming, Due, Overdue.
Recurring checklists

Weekly garage walk, monthly fire-panel test, daily lobby inspection. Each run becomes part of the building's history.

And a library that's actually searchable

Vendors, manuals, procedures — all in one place.

The plumber you've used three times. The boiler manual section 7. The step-by-step for arming the fire panel after a false alarm. The library carries the building's memory between boards.

Manuals, deep-linkable

Upload the PDF once; the section URLs are stable. Send the vendor straight to Section 7.
Procedures

Boiler startup, AGM prep, annual fire walkthrough. Ordered steps with photos that survive board turnover.
Vendor history, attached

Every entry, invoice, and visit a vendor touched — captured on their page. New boards inherit the relationship.

Talk to residents — without their email address

Reach residents on every screen they actually look at.

The lobby TV they walk past, the resident portal in their browser, the status page they pull up when the elevator's down, the announcements pinned to the entrance. One product, every channel — no mass email blast, no app install.

Announcements — active incidents, scheduled notices, document uploads

Lobby display

Big-screen TV with today's weather, equipment status, and a welcome panel.
Internal ops dashboard

Private TV for the BM office: live kanban, reminders, parking activity, equipment alerts.
Resident portal

Browser-based — outages, announcements, status, and a one-tap report from anywhere.

Everywhere your board lives

The same app, in everyone's pocket.

Board members reach for it during the garage walk. Residents pull it up on their phone. One product, two perspectives — on every native platform, no install required.

For the board

Admin shell on a phone — every screen you used at the desk, in one hand.

BM admin home — equipment status, reminders attention, recent feed — Home

Equipment list with status chips — Equipment

Equipment detail — logs, notes, manuals, vendors — Equipment detail

Issue detail with conversation thread — Issue thread

Reminders — Upcoming / Due / Overdue — Reminders

Announcements composer + active/scheduled lists — Announcements

Parking — passes, patrol, plates, violations — Parking

Residents page with unit codes — Residents

Areas — towers, floors, parkade, lockers — Areas

For residents

No app install. Browser-based portal accessed via a QR or printed unit code.

Resident home — outages, announcements, report and visitor pass CTAs — Home

Resident status — equipment + manager updates — Status

Resident announcements list — Announcements

Resident visitor parking — active passes + register CTA — Visitor parking

Resident documents — bylaws, rules, reports — Documents

Resident my-reports tabbed list — My reports

Privacy posture

Residents don't owe you their personal information.

BuildingHQ does not require residents' full names, phone numbers, or email addresses to operate. The system works fine when "the resident in N201" is the most we know about them.

Printed login codes, not email logins.
Residents log in with a unit code on a printed credentials card. No email signup, no app store, no profile creation. Useful for elderly residents, multi-language buildings, and anyone allergic to "another account".
Anonymised by default.
The board can leave names blank. Identity is the unit code; identifying details are optional metadata the board controls. Residents can be sent announcements without you ever collecting an email address.
Every building is isolated at the query layer.
Every tenant's data lives behind an enforced boundary — no cross-building inference, no shared reporting, no accidental leaks in search results.
You own your building's data.
Export everything as a single zip archive at any time. Cancel and your data comes with you. No lock-in, no data hostage.

For the board

Hand off the building, not the binder.
- Every decision and incident has a permanent home a new member can read in an afternoon.
- AGM packets that draft themselves from the year's log.
- Email-to-import so invoices and quotes land in the right equipment record without anyone filing them.
For managers and staff

A 30-second log entry beats a 20-minute meeting.
- Add an entry on a phone, in a mechanical room, with bad signal. It queues offline and syncs when you have bars.
- Vendor history at a glance — who's been here, what they charged, what they noticed.
- Checklists for weekly walkthroughs that remember which boxes you skipped and why.
For residents

Nothing to install. Nothing to remember.
- Log in with the unit code on a printed card. Works on any phone or computer; no app store.
- See the announcements that actually affect your unit — outages, scheduled work, AGM notices.
- Report an issue with a photo. Watch it move from open to done. No email chain.

From spreadsheets

Upload a CSV or Excel of units, equipment, vendors, parking, or storage — the smart importer figures out your columns without a template. It flags anything ambiguous before it commits, and you can roll back a bad import in one click. See our data-prep guide for the best results.
From binders and PDFs

Upload manuals, procedures, bylaws, past inspection reports — anything with a page number. Deep-linkable and searchable from every device the next day.
From PayHOA, Buildium, BuildingLink

We do the export for you on a short call. Most of what matters — equipment, vendors, history, documents — comes across cleanly. We don't try to import accounting; that's deliberately out of scope.

Onboarding help is included free for every paid plan, and available as a fixed-price service to free-tier buildings.

Web
Any browser, any computer. Nothing to install. Shareable links.
Coming soon iOS
App Store, real native build. Camera, voice notes, offline queue.
Coming soon Android
Play Store. Back gesture, share sheet, the system you already know.
macOS
Standalone .app for managers who want the building open all day.
Windows
Standalone .exe with the same DOM as the web app — same product, no surprises.

Offline-first on every platform: log entries you write without signal save locally and sync when you reconnect.

Download the desktop app

macOS (Apple Silicon & Intel), Windows, and Linux. iOS and Android apps coming next.

Basic

Free forever

For boards that want the operational platform without resident-facing features yet. Any building, any size, no card.

Unlimited log entries
Equipment, vendors, manuals, procedures
Issues kanban + reminders + checklists
Smart import — bring in your existing equipment, units, parking, and lockers from a spreadsheet; the importer figures out your columns for you
10 GB attachment storage
Web, iOS, Android, Mac, and Windows apps

Start free

Start with your building, today.

Sign up free. If you're a board member of a small self-managed strata or HOA, we'll have you logging entries in under five minutes.

Create your complex — free Talk to us first

Basic tier is free forever. Paid tiers start with a free trial. No credit card. No sales call.

The complete operations platform for your building.

"Did we already deal with this?"

"Who's the plumber we like?"

"The manuals are in the closet."

Property settings

Tower / floor / unit hierarchy

Residents

Equipment register

One entry, all its context

Reminders that nudge the right person

Resident portal

Pass types, configurable

Patrol rounds

Issue thread

Reminders

Recurring checklists

Manuals, deep-linkable

Procedures

Vendor history, attached

Lobby display

Internal ops dashboard

Resident portal

Residents don't owe you their personal information.

For the board

For managers and staff

For residents

From spreadsheets

From binders and PDFs

From PayHOA, Buildium, BuildingLink

Start with your building, today.